COMPLIANCE

Meet legal, regulatory, and internal policy requirements with ELO

When it comes to processing, archiving, and managing information, compliance is a must. With differing regulations from country to country and industry to industry, it can get complicated trying to meet compliance standards – keep it simple with ELO! With ELO, you’ll be given a range of useful functions that enable you to comply with legal and operational regulations at both nationally and internationally    

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Effective Compliance with ELO

Questions? Want to learn how Ovitas can help manage your compliance needs?

ELO is compliant with:

HIPAA

The ELO ECM Suite includes technologies crucial to meeting the standards and safeguards of the Health Insurance Portability and Accountability Act (HIPAA)

ISO

The ELO software development is based on the following accepted worldwide ISO standards:
· Records Management ISO 15489-1 and Part 2
· Document Management ISO 82045
· Documentfiling ISO 10166
· Electronic signature guideline EU Directive 1999/93/EC

US Legislation

The ELO system is compliant with the following US archiving laws:
· FDA CFR21 / Part 11 
· USGA
· SOX

German Legislation

In order to meet compliance in Germany, the ELO system meets the requirements of the following archiving laws:
· GoBD (formerly GoBS and GDPdU)
· SigG
· BDSG
· KonTraG

British Legislation

The ELO solution also adheres to the following British laws to meet compliant standards:
· BCCI
· Code of Practice…
· Civil Evidence Act

Other Legislation

Further international laws and guidelines that ELO complies with are:
 · DOMEA Government – conform
· Basel II
· EuroSOX
· OR (GeBüV)
· MwSt
· VZertES
· l‘article 1316 – 4 du Code
civil SEC 17a Loi sur la sécurité financière (LSF)

Benefits of Compliance

MAXIMIZE EFFICIENCY

Automating processes improves productivity and reduces costs

STAY COMPLIANT

All your files and documents are safely archived making it easier to comply with data retention policies

SAVE MONEY

Comply with data retention policies and avoid getting hit with big fines. HIPPA fines can range from $100 to $50,000 per incident, with a maximum of $1.5 million!

REDUCE OVERHEAD

Be rid of paper-based filing systems, which are expensive and arduous to manage

POWERFUL AND QUICK

Smart search tools ensure that all the information you need is literally at your fingertips

STAY UP TO DATE

Version control ensures you always have access to the latest version of a document. No document is simply overwritten: you can instantly access a previous version of the document if needed

THIRD-PARTY INTEGRATION

Seamlessly integrate with third-party applications and enable information to travel between disparate systems

WORK ON THE GO

Access documents and make informed decisions, even when you are out of the office

INDIVIDUAL PERMISSIONS

The ELO permissions concept lets you define authorized users and control access to information

ENCOURAGES PRODUCTIVE TEAMWORK

Collaboration tools enable employees to exchange information quickly and easily and foster effective teamwork

Learn more about how Ovitas can help you meet compliance standards – Talk to us today!

Features of the solution

LONG-TERM ARCHIVING

· Integrate technologies for storing data long term, such as jukeboxes, tape robots, or EMC Centera

· Distribute server processes across multiple hardware platforms

· Deployable on server clusters

MAXIMUM TRANSPARENCY

· Create form-based workflows and document templates

· Manage data from different sources in a central repository

· Integrate with third-party systems for global PHI management

· Full audit trail of document changes

DATA SECURITY

· AES, HTTPS/TLS 256-bit encryption

· Extensive permissions for functions, documents, and parts of the repository

· Supports a variety of backup concepts